PRIVACY POLICY  

Guild of Photographers 

Last updated: 5/01/2025 

In very basic terms we totally respect your personal information and will only  ask you for what information we really need from you. We will look after it in  the same way we would want our personal information looking after, keeping it  secure! We will only share it with others where we need their help us deliver  our service to you, or where we obliged to for legal reasons. Be assured that we  will never share your information in any other circumstances – nor will we sell it  on elsewhere! Here are more details –  

Introduction  

The Guild of Professional Photographers Ltd (below referred to as the Guild)  takes your privacy very seriously. This privacy policy has been prepared in line  with the UK’s General Data Protection Regulation (GDPR) and applies to all  data we process. By using or interacting with the Guild of Photographers you  consent to our collection and use of such data. If you would like to get in touch  about anything in this policy or about your personal data then please contact  us at info@photoguild.co.uk  

Data we collect  

We collect personal data from you necessary to deliver our services to you,  namely –  

  1. Providing you with information that you have requested or that we think  may be relevant based on your interest.  
  2. Initiating and completing commercial transactions with you when making  purchases 
  3. Fulfilling any contracts we enter into with you 
  4. Managing communication between you and us. 
  5. Finally to ensure the security and safe operation of our websites and  business infrastructure.  

We manage any personal data transparently, fairly and securely. We have  provided further detail below about the specific types of data we collect and 

our reasons for doing so.  

1.1. What data do we ask you to provide to us, and why? 

We collect the following data: your first and last name, email, signup ip,  emailclient and timezone plus location based information (address, postcode,  latitude, longitude, gmtoff, dstoff and countrycode), as well as payment details  if a purchase is made  

  • We use this data to deliver our services to our customers and personalise  your experience, as well as to market our services and those of Third  Party suppliers plus for security and authentication purposes  
  • We collect this data using the lawful basis of consent and/or for the  performance of a contract or to take steps to enter into a contract  

1.2. What data do we collect when you visit our website, and why? We collect cookies. Cookies are small pieces of data that websites send to a  user’s computer and are stored on the user’s web browser. They are designed  to enable the website to remember information, such as what a user might  have put in a shopping cart for example.  

What personal data do we share with third parties and who are they?  

We share personal data with the following third parties in order to deliver our  services or fulfil our obligations to you. In basic terms these are either email,  newsletter or payment service providers, website or hosting service providers,  social media or magazine providers, or they assist with our accounts and record  keeping.  

These are those companies –  

Vision Media UK, MailChimp, Scott Accounting Services, Gmail, FastMail, Meta  Ltd, Icon publications, JRNY, Go Cardless, Stripe and WooCommerce.  There are certain situations in which we may share access to your personal data  without your explicit consent; for example, if required by law, to protect the life  of an individual, or to comply with any valid legal process, government request,  rule or regulation.  

Why do we share data outside of the UK  

We are a UK based organisation, and the majority of our websites and web  applications are hosted in the UK and are accessed only by our UK staff and  trusted outsourced UK working partners that assist us with this. 

We may transfer however personal data to a country outside of the UK), for  example if a third party we share data with has servers located outside of the  UK (such as Mailchimp our Newsletter platform provider). Where this is the  case, we will obtain your consent or otherwise ensure that the transfer is legal  and your data is secure by following the GDPR guidelines and international  security protocols.  

How do we keep your personal data secure?  

We keep your data secure:  

  • by the use of appropriate technical and organisational measures to keep  personal date secure, and in particular to protect against unauthorised or  unlawful processing and against accidental loss, destruction or damage 
  • our ticket purchasing process is on a https connection and is secured by  SSL and our payment processing partner is PCI level 1 compliant (the  highest level of PCI compliancy you can get).  
  • by having Back-Up provision  
  • by using a host which is Cyber Essentials Plus Certified  

In the unlikely event of a criminal breach of our security we will inform the  relevant regulatory body within 72 hours and, if your personal data were  involved in the breach, we shall also inform you.  

Changes to our privacy policy and control  

We may change this privacy policy from time to time. When we do, we will let  you know by changing the date on this policy, notifying customers of only  significant changes. By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy policy.  

Your rights  

  • the right to be informed about the collection and use of your personal data  
  • the right of access to your personal data and any supplementary  information  
  • the right to have any errors in your personal data rectified  • the right to have your personal data erased  
  • the right to block or suppress the processing of your personal data 
  • the right to move, copy or transfer your personal data from one IT  environment to another  
  • the right to object to the processing of your personal data in certain circumstances, and rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).  

We also give you the option to manage your data via:  

  • email  
  • telephone  
  • by writing to us  
  • unsubscribe from Newsletters or Magazine subscriptions  

While we do not retain personal data any longer than necessary, the duration will depend on your relationship with us.  

About us  

We are The Guild of Professional Photographers Ltd  

11 Sandbach Road, Church Lawton, Cheshire, ST7 3DW, England.  

You can contact us at info@photoguild.co.uk

Telephone:  01270872689Â